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Using Accounts Payable (AP) Course Overview

Using Accounts Payable (AP) Course Overview

The "Using Accounts Payable (AP)" course is designed to provide learners with a comprehensive understanding of managing and automating the accounts payable process within NetSuite. Throughout the course, students will explore the functionalities and best practices for configuring the Accounts Payable Home Dashboard, managing vendor relationships, handling purchases, and processing bills, payments, and credits effectively.

Module 1 kicks off with setting up the NetSuite Accounts Payable dashboard for optimal workflow. The subsequent modules build upon this foundation, covering vendor management, Purchase order processing, and the intricacies of Bill transactions, ensuring that learners develop proficiency in NetSuite AP automation. By the end of the course, participants will be adept at Issuing and voiding checks and will have the skills to generate insightful financial reports, all of which are critical for maintaining a healthy cash flow and vendor relationships in any business.

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Course Prerequisites

Certainly! Here are the minimum required prerequisites for successfully undertaking the Using Accounts Payable (AP) course:


  • Basic understanding of accounting principles, especially pertaining to accounts payable processes.
  • Familiarity with financial operations within a business setting, including vendor management, purchasing, and bill payments.
  • Comfort with using computer systems and navigating software interfaces as the course may require hands-on use of accounts payable systems.
  • Basic proficiency with spreadsheets and data entry, as these skills are often utilized in managing financial records and reports.

Please note that these prerequisites are designed to ensure that students have a foundational knowledge that will allow them to fully benefit from the course content. No advanced expertise is required, and the course is structured to educate participants on the specifics of the Accounts Payable processes and systems.


Target Audience for Using Accounts Payable (AP)

Learn to manage financial operations effectively with our Accounts Payable (AP) course, designed for finance professionals and accountants.


  • Accounts Payable Clerks
  • Accounts Payable Managers
  • Accountants
  • Finance Officers
  • Financial Controllers
  • Bookkeepers
  • Purchase Managers
  • Procurement Officers
  • Supply Chain Analysts
  • Business Owners managing their own finances
  • Financial Auditors
  • ERP System Administrators
  • Financial Analysts
  • Accounts Receivable Specialists looking to expand their skillset
  • Operations Managers with financial responsibilities


Learning Objectives - What you will Learn in this Using Accounts Payable (AP)?

Brief Introduction to the Course's Mentioned Learning Outcomes and Concepts Covered:

Gain practical skills in managing finances with our Accounts Payable course, covering vendor management, transaction processing, and financial reporting within NetSuite.

Learning Objectives and Outcomes:

  • Configure the Accounts Payable home dashboard to streamline financial operations and enhance user experience.
  • Create and maintain vendor records efficiently, including associated contacts, to ensure accurate data management and communication.
  • Manage the procurement process from creating and approving purchase requests to generating and receiving purchase orders.
  • Understand the purchase order workflow, including approval, rejection, receipt, and billing processes, to maintain control over purchasing activities.
  • Process financial transactions such as entering and approving bills, holding payments, and executing bill payments with accuracy and compliance.
  • Handle vendor credits and returns authorizations, including their creation, approval, and the crediting process, to accurately reflect transactions in the financial system.
  • Learn the end-to-end process of issuing checks, including printing, writing, voiding, and managing bill payments, to ensure secure and orderly payment operations.
  • Address sales tax payments within the accounts payable context to remain compliant with tax regulations.
  • Utilize NetSuite's reporting capabilities to generate insightful accounts payable and standard purchase reports for informed decision-making.
  • Gain proficiency in navigating and customizing NetSuite reports to monitor and analyze financial data effectively.

Technical Topic Explanation

NetSuite Accounts Payable

NetSuite Accounts Payable (AP) is a module within the NetSuite ERP system that manages a company's obligations to pay off short-term debts to its creditors or suppliers. It automates the processes of managing vendor bills, approving expenses, and executing payments. Notably, NetSuite AP automation enhances the efficiency of these financial operations, reducing manual errors, improving payment accuracy, and streamlining workflows. This ensures that payments are made on time and financial reporting is accurate, thereby optimizing cash flow and financial management for businesses.

Vendor management

Vendor management is the process businesses use to oversee and coordinate their relationships with suppliers. This involves selecting vendors, negotiating contracts, controlling costs, ensuring service delivery meets agreed-upon standards, and maintaining long-term partnerships. Effective vendor management optimizes both performance and input cost, reducing risks like delays or compromised service quality. As such, it is crucial for operational efficiency and ensuring the consistency of the supplies or services a business depends on. In essence, it’s about getting the best value from your suppliers while maintaining a positive and strategic relationship that benefits both parties.

Purchase order processing

Purchase order processing involves the systematic management of a purchase order (PO) from creation through approval, to issuing it to the vendor, and ultimately processing payments upon fulfillment. This process ensures that every purchase is authorized, documented, and tracked efficiently. Systems like NetSuite enhance this process through automation features, such as NetSuite accounts payable and NetSuite AP automation, which streamline tasks, reduce errors, and speed up the financial transactions by automatically matching invoices to POs and executing payments, ensuring a smooth, accurate, and faster procurement cycle.

NetSuite AP automation

NetSuite AP Automation streamlines the management of accounts payable processes within a business. By automating these tasks, NetSuite helps reduce manual effort, minimize human error, and speed up the handling of invoices and payments. This means businesses can improve efficiency, enhance financial accuracy, and ensure timely payments. This solution integrates seamlessly with the wider NetSuite platform, offering a comprehensive and scalable approach to managing financial operations, thus making it easier for companies to focus on growth and strategic activities.

Bill transactions

Bill transactions refer to the process of recording and managing financial exchanges related to invoices between a business and its suppliers or customers. This includes keeping track of amounts owed, amounts paid, and ensuring that payments are processed accurately and on time. Modern software solutions like NetSuite offer accounts payable and automations (NetSuite AP Automation) facilities to streamline and automate these transactions. This enhances efficiency, reduces errors, and improves financial management by allowing real-time tracking and analysis. Such automation helps in managing cash flows more effectively, ensuring the financial health of the business.

Issuing and voiding checks

Issuing checks in accounts payable involves creating a payment to a vendor or creditor by producing a physical or electronic check from the company's bank account. Netsuite AP automation can streamline this process by automating payment calculations, generating checks, and logging transactions. Voiding a check means canceling it after it's been issued but before it's cashed, usually due to errors or fraud. In Netsuite, you can easily void checks through the software's accounts payable module, helping prevent unauthorized transactions and maintaining accurate financial records.

Target Audience for Using Accounts Payable (AP)

Learn to manage financial operations effectively with our Accounts Payable (AP) course, designed for finance professionals and accountants.


  • Accounts Payable Clerks
  • Accounts Payable Managers
  • Accountants
  • Finance Officers
  • Financial Controllers
  • Bookkeepers
  • Purchase Managers
  • Procurement Officers
  • Supply Chain Analysts
  • Business Owners managing their own finances
  • Financial Auditors
  • ERP System Administrators
  • Financial Analysts
  • Accounts Receivable Specialists looking to expand their skillset
  • Operations Managers with financial responsibilities


Learning Objectives - What you will Learn in this Using Accounts Payable (AP)?

Brief Introduction to the Course's Mentioned Learning Outcomes and Concepts Covered:

Gain practical skills in managing finances with our Accounts Payable course, covering vendor management, transaction processing, and financial reporting within NetSuite.

Learning Objectives and Outcomes:

  • Configure the Accounts Payable home dashboard to streamline financial operations and enhance user experience.
  • Create and maintain vendor records efficiently, including associated contacts, to ensure accurate data management and communication.
  • Manage the procurement process from creating and approving purchase requests to generating and receiving purchase orders.
  • Understand the purchase order workflow, including approval, rejection, receipt, and billing processes, to maintain control over purchasing activities.
  • Process financial transactions such as entering and approving bills, holding payments, and executing bill payments with accuracy and compliance.
  • Handle vendor credits and returns authorizations, including their creation, approval, and the crediting process, to accurately reflect transactions in the financial system.
  • Learn the end-to-end process of issuing checks, including printing, writing, voiding, and managing bill payments, to ensure secure and orderly payment operations.
  • Address sales tax payments within the accounts payable context to remain compliant with tax regulations.
  • Utilize NetSuite's reporting capabilities to generate insightful accounts payable and standard purchase reports for informed decision-making.
  • Gain proficiency in navigating and customizing NetSuite reports to monitor and analyze financial data effectively.