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We're here to help you find itThe SharePoint 2016 Site Collections and Site Owner Administration course is designed to equip learners with the administrative capabilities and best practices needed to effectively manage SharePoint 2016 environments. This comprehensive training covers the roles and responsibilities of Site collection and site administrators, providing hands-on lessons on Creating and editing content, Defining metadata, and understanding SharePoint's structure and apps.
Through the course modules, participants will learn how to build consistent site collections, manage permissions, work with pages and web parts, and handle Document and records management. The course emphasizes Workflow integration, Office integration, and the creation of publishing sites, bridging the social gap with SharePoint's social features, and Leveraging search for information retrieval.
Learners will also discover how to plan a company portal using SharePoint's information architecture and Governance policies. By the end of the course, administrators will have a deeper understanding of SharePoint 2016 Site Collections and Site Owner Administration, empowering them to build and maintain robust SharePoint environments for their organizations.
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To ensure a successful learning experience in the SharePoint 2016 Site Collections and Site Owner Administration course, participants should possess the following minimum prerequisites:
It's important to note that this course is designed to cater to a range of skill levels, from beginners to those with some experience. The content begins with foundational knowledge and builds up to more advanced topics, ensuring that all participants can follow along and gain the skills necessary to manage SharePoint 2016 Site Collections and Sites effectively.
The SharePoint 2016 Site Collections and Site Owner Administration course equips professionals with essential SharePoint management skills.
Gain comprehensive skills in managing SharePoint 2016 through our course, focusing on site collection/site owner administration, from core concepts to advanced features for effective site management.
SharePoint 2016 is a platform created by Microsoft that enables organizations to share and manage content, knowledge, and applications, enhancing teamwork and information sharing. In this environment, 'site collections' are groups of websites that share common features like templates and content types. A 'site owner' is responsible for managing these collections, including permissions, storage limits, and overall configuration, ensuring that business units or teams have the right tools and access to collaborate effectively. Administration in SharePoint 2016 involves overseeing these aspects to maintain an organized and functional digital workspace.
In SharePoint 2016, site collections are groups of websites that share common features, like templates and settings. Each collection is managed by a site collection administrator who handles the overall settings and permissions. Individual sites within the collection are managed by site administrators, often called site owners, who oversee the daily operations and content of their specific sites. They ensure the site serves its intended purpose, manage access rights, and can customize features to fit the needs of their team. This division of responsibilities helps maintain order and efficiency in managing large and complex environments.
Creating and editing content involves developing, modifying, and arranging various types of media or text to communicate messages effectively. This process can take place on numerous platforms, from websites to social media, and it involves choosing the right words, images, and layout to connect with your audience. Content creation also includes reviewing and revising pieces to ensure accuracy, clarity, and coherence. Effective content creation and editing help establish a strong voice, engage viewers, and convey information succinctly and persuasively.
Metadata is essentially data that provides information about other data. In any organized system or digital repository, metadata helps describe, contextualize, and categorize data, making it easier to retrieve, use, and manage. For example, in a library system, metadata would include details about a book such as the author, title, publisher, and subject matter, which simplifies the process of finding the book or understanding its contents at a glance. In digital environments, metadata improves the efficiency and efficacy of data handling and retrieval processes by allowing systems and users to understand the attributes and purpose of underlying data.
SharePoint is a platform used by organizations to create websites for internal use. It is structured around "site collections," which are groups of websites under the same top-level URL. Each site collection contains one top-level site and potentially more sub-sites organized hierarchically. Each site in a collection shares settings, features, and permissions, managed centrally by a "site owner." The site owner administers settings, user access, and content, ensuring that the right policies are followed and the site functions effectively for its users. SharePoint 2016 enhances administration capabilities, improving how site collections are managed and optimized within an organization.
Document and records management refers to the systematic control of information stored as records, covering the entire life cycle from creation, receipt, maintenance, use, and disposal. This process ensures that important records are adequately protected and preserved while less critical documents are discarded according to legal and business requirements. Effective management helps organizations in reducing lost records, optimizing space, minimizing the retrieval time, and ensuring regulatory compliance for audit trails and secure document disposal. This practice supports organizational efficiency by establishing policies and procedures for consistent handling of documents.
Workflow integration involves connecting different software and systems within a business environment to automate processes and improve efficiency. Essentially, it's about setting up a streamlined system where all the digital tools and applications used by a company work together seamlessly. This helps in reducing manual tasks, minimizing errors, and speeding up operations, allowing team members to focus on more strategic activities. By integrating workflows, businesses can ensure that data moves smoothly from one process to another, enhancing overall productivity and effectiveness in achieving organizational goals.
Office integration involves connecting various Microsoft Office applications with each other and with other software to streamline workflows and enhance productivity. For example, you might integrate Microsoft Outlook with Microsoft SharePoint to coordinate calendars and facilitate easier access to shared documents and information. This helps automate tasks, reduce manual entry errors, and improve collaboration among team members by ensuring they always have access to the most current files and data relevant to their projects. Integration can range from simple tasks like embedding Excel data in Word documents to more complex operations involving multiple software ecosystems and databases.
SharePoint's social features enhance collaboration and communication within organizations. Key functionalities include personal blogs, newsfeeds, community sites, and discussion boards, where employees can share updates, documents, and ideas. Users can like, comment, and tag relevant content, making information sharing interactive and engaging. These features help create a connected workplace environment, supporting teamwork and knowledge exchange across various departments and projects, thereby improving overall productivity and company culture.
Leveraging search for information retrieval involves using sophisticated search techniques to efficiently find and access data across various digital environments. This process enhances productivity by enabling quicker decision-making and improved knowledge dissemination. Effective search strategies can be further optimized by organizing information into structured formats like site collections in SharePoint 2016. As a site owner, managing these collections involves overseeing user access and setting roles to ensure that the correct personnel have appropriate information access rights, ultimately streamlining workflow and enhancing the usage of content within an organization.
SharePoint's information architecture refers to the structured design of how information is organized, stored, and accessed within SharePoint environments. It enables users to efficiently manage and locate content through site collections—hierarchical groupings of sites under a common top-level site. Each collection is managed by a site owner who oversees the administration, ensuring that content is accessible and permissions are appropriately assigned to safeguard sensitive information. Effective architecture optimizes the platform’s navigation, search functionalities, and overall user experience, supporting large-scale content management and collaboration within organizations.
Governance policies in technology refer to the set of rules and guidelines that manage the use and security of IT systems and data within an organization. These policies ensure that all technological operations align with the wider business goals and comply with legal regulations. Effective governance policies cover everything from data management to cybersecurity and help in maintaining order, protecting assets, ensuring continuity of operations, and managing risk. By regularly updating these policies, organizations can adapt to new threats, technologies, and business needs, ensuring efficiency and safeguarding against breaches and losses.
The SharePoint 2016 Site Collections and Site Owner Administration course equips professionals with essential SharePoint management skills.
Gain comprehensive skills in managing SharePoint 2016 through our course, focusing on site collection/site owner administration, from core concepts to advanced features for effective site management.
