Document Controller Training Course Overview

To ensure you are well-prepared to undertake the Document Controller Training course at Koenig Solutions, we recommend that you meet the following minimum prerequisites:

• Basic understanding of office productivity tools such as Microsoft Word, Excel, and Outlook, which will be useful for managing and tracking documents.
• Familiarity with standard office procedures and the flow of documents within an organization, which provides context for document control processes.
• Good organizational skills to handle the categorization, filing, and archiving of documents effectively.
• Basic communication skills for interacting with project teams and understanding the importance of clear and effective information exchange.
• An understanding of the importance of confidentiality and information security in handling documents within a business environment.

While not mandatory, the following would be advantageous:

• Prior experience in an administrative or clerical role where document handling is a key responsibility.
• A general awareness of project management principles, as they apply to the flow and control of documentation.

No specific technical background is required, as the course will cover the necessary concepts and practices of document control from the ground up. Our training is designed to be approachable for individuals from a variety of professional backgrounds who are interested in specializing in document control within their organizations.

Target Audience for Document Controller Training

Koenig Solutions' Document Controller Training course is tailored for professionals overseeing critical document management in various sectors.

• Document Controllers

  
  

• Quality Assurance Managers

  
  

• Compliance Officers

  
  

• Records Managers

  
  

• Information Managers

  
  

• Project Managers

  
  

• Construction Managers

  
  

• Engineering Managers

  
  

• Technical Writers

  
  

• Data Governance Specialists

  
  

• Archivists and Librarians

  
  

• IT Professionals managing EDMS

  
  

• Administrative Staff in charge of document handling

  
  

• Professionals in legal, healthcare, construction, energy, and manufacturing sectors requiring document control knowledge

  
  

• Any individual aspiring to enter the field of document control or enhance their existing document management skills.

  
  

Learning Objectives - What you will Learn in this Document Controller Training?

Introduction to the Course's Learning Outcomes

Gain mastery in document control principles, ensuring documents are secure, traceable, and effectively managed throughout their lifecycle, enhancing project efficiency and compliance.

Learning Objectives and Outcomes

• Understand the role of Document Control and the responsibilities of a Document Controller.
• Learn document control checks, gatekeeping, and the basics of document control systems.
• Develop skills in document identification including numbering, metadata, and file naming conventions.
• Master the techniques for organizing, classifying, and ensuring information security of documents.
• Understand the entire lifecycle of technical documents, including creation, modification, and the review process.
• Learn how to prevent the misuse of obsolete documents and manage document revisions.
• Acquire knowledge on the distribution of documents to ensure efficient and relevant dissemination of information.
• Understand the specifics of Project Document Control and how to manage interactions with stakeholders.
• Learn how to maintain a Master Deliverable Register (MDR) and manage the flow of project documents.
• Grasp the importance of As-Built and Final Documentation and the Document Controller's role during the As-Built phase.
• Gain insights into creating and implementing Document Control Procedures and Specifications.
• Explore Electronic Document Management Systems (EDMS) and their functionalities to support Document Controllers.
• Enhance communication and support skills for effective interactions with project teams, engineering teams, and managers, while managing work pressure and difficult situations.