Asset Management in Dynamics 365 Finance and Operations Course Overview

Asset Management in Dynamics 365 Finance and Operations Course Overview

The Asset Management in Dynamics 365 Finance and Operations course is designed to equip learners with the skills and knowledge needed to effectively manage and maintain assets within the Dynamics 365 Supply Chain Management environment. It covers a comprehensive curriculum that includes understanding Asset management terminology, working with Functional locations, managing Asset life cycles, handling Maintenance requests, creating and managing Work orders, as well as Scheduling and reporting on asset maintenance activities.

Learners will gain insights into configuring and utilizing the system for Preventive and reactive maintenance, setting up Maintenance budgets, and Handling warranties. The course focuses on practical applications, offering step-by-step guidance on how to perform essential tasks within the Dynamics 365 platform. By the end of the course, participants will be well-equipped to optimize asset utilization, reduce downtime, and effectively control maintenance costs using Dynamics 365 Finance and Operations Asset Management tools and best practices.

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Course Prerequisites

To successfully undertake the Asset Management in Dynamics 365 Finance and Operations course, it is beneficial for students to have the following minimum prerequisites:


  • Basic understanding of enterprise resource planning (ERP) concepts and principles.
  • Familiarity with the Microsoft Dynamics 365 interface and navigation.
  • Knowledge of supply chain management and the typical asset lifecycle within an organization.
  • Exposure to finance or operations within a business setting, which will aid in comprehending asset management's financial impacts.
  • Some experience with Dynamics 365 Finance and Operations or a similar ERP system is helpful but not mandatory.

Please note that while these prerequisites are recommended, they are not strict requirements. Koenig Solutions offers comprehensive training, and our instructors are skilled at bringing all participants up to speed, regardless of their starting skill level.


Target Audience for Asset Management in Dynamics 365 Finance and Operations

The Asset Management in Dynamics 365 Finance and Operations course equips professionals with key skills to manage and maintain assets effectively.


Target audience for the course includes:


  • IT professionals specializing in asset management solutions
  • Asset Managers and Analysts within organizations using Dynamics 365
  • Dynamics 365 Consultants focusing on supply chain management
  • Maintenance Planners and Managers overseeing asset lifecycle
  • Financial Controllers managing asset-related finances
  • Supply Chain Managers who integrate asset management in operations
  • Operations Managers looking to optimize asset usage and maintenance
  • ERP Specialists aiming to implement or manage Dynamics 365 Asset Management
  • Procurement Officers involved in asset purchasing and setup
  • Maintenance Technicians and Engineers who execute maintenance plans
  • IT Project Managers overseeing Dynamics 365 implementations
  • Business Analysts seeking to understand asset management workflows
  • Dynamics 365 Developers customizing asset management modules
  • Technical Support Staff for Dynamics 365 Supply Chain Management
  • Professionals aiming for a career in enterprise asset management
  • CFOs and Finance Managers interested in asset-related cost control and reporting


Learning Objectives - What you will Learn in this Asset Management in Dynamics 365 Finance and Operations?

Introduction to Learning Outcomes:

Explore the essentials of Asset Management in Dynamics 365 Supply Chain Management, mastering concepts from asset creation to maintenance and reporting for effective asset lifecycle management.

Learning Objectives and Outcomes:

  • Understand asset management terminology and fundamental concepts for effective utilization within Dynamics 365 Supply Chain Management.
  • Learn to create and manage functional locations, install assets, and comprehend their lifecycle states.
  • Acquire skills to create and structure multi-level assets, including those based on purchase orders, and set up asset management parameters.
  • Develop the ability to create and manage work orders, from initiation through procurement and billing to reporting.
  • Gain proficiency in the maintenance request process, including creation, management, and reporting within the maintenance workspace.
  • Learn to schedule work orders efficiently, dispatch maintenance tasks, and assess capacity load for optimized resource utilization.
  • Understand cost control mechanisms for assets, work orders, and fault management, and learn to calculate Key Performance Indicators (KPIs) for asset management.
  • Master the setup of preventive and reactive maintenance processes, including maintenance plans, rounds, and schedules, to minimize asset downtime.
  • Become adept at generating various maintenance and work order reports to aid in decision-making and performance analysis.
  • Learn to manage maintenance budgets effectively, from creation to updates, ensuring fiscal responsibility in asset-related expenditures.

Technical Topic Explanation

Asset management terminology

Asset management in Dynamics 365 Finance and Operations (D365FO) involves overseeing and maintaining the organization's physical assets efficiently. It covers everything from tracking asset acquisitions, monitoring usage, managing maintenance schedules, and ensuring compliance with regulatory requirements to depreciation and eventual asset disposal. The aim is to optimize asset life cycles, reduce operational costs, and improve asset-related decision-making through streamlined processes integrated within the D365FO platform. This module ensures assets are used to their full potential and contribute significantly to the organization’s success.

Functional locations

Functional locations in asset management systems like Dynamics 365 Finance and Operations are specific places where a company's assets are installed and maintained, ensuring precise tracking and management. These locations help in allocating, maintaining, and evaluating the efficiency and compliance of assets, allowing for better planning of maintenance activities and asset utilization. They provide structure to the asset hierarchy, making it easier to organize information and improve operational workflows within D365FO asset management. This structured approach enhances decision-making and optimizes the lifecycle of assets across various departments and facilities.

Asset life cycles

Asset life cycles refer to the stages an asset goes through from its acquisition to its disposal. In Dynamics 365 Finance and Operations Asset Management, this process is closely managed to maximize the asset's efficiency and minimize costs. The stages typically include planning, procurement, operation, maintenance, and disposal. Effective management in D365FO Asset Management ensures each asset's performance and longevity are optimized, supporting strategic financial planning and operational efficiency across the business.

Maintenance requests

Maintenance requests in the context of Dynamics 365 Finance and Operations and asset management (D365FO asset management) refer to the processes and procedures used to handle repair or upkeep requirements for business assets. This aspect of asset management in D365 Finance and Operations helps organizations track, manage, and implement maintenance activities essential for ensuring optimal performance and extended lifespan of their assets. The system streamlines scheduling, execution, and documentation of maintenance work, providing a comprehensive view of asset conditions and maintenance history.

Work orders

Work orders in the context of Dynamics 365 Finance and Operations for asset management involve the creation, tracking, and completion of tasks required to manage and maintain assets efficiently within an organization. This system helps streamline processes, ensuring all necessary maintenance and operations related to assets are dealt with systematically, improving both accountability and asset lifecycle management. By using D365FO asset management, organizations can optimize their equipment uptime, reduce costs, and extend the lifespan of their assets through efficient and proactive management practices.

Scheduling and reporting on asset maintenance activities

Scheduling and reporting on asset maintenance activities involve planning and documenting the upkeep of company assets to ensure they operate efficiently and effectively. This process uses software like Dynamics 365 Finance and Operations Asset Management which assists in automating these tasks. By using asset management in D365 Finance and Operations, businesses can easily track maintenance schedules, anticipate equipment needs, and generate reports on asset performance, helping in decision-making and operational planning. This technology ensures that all asset-related actions are recorded and evaluated, optimizing asset use and extending their life cycle.

Preventive and reactive maintenance

Preventive maintenance involves regularly checking and servicing equipment to prevent failures before they occur. This proactive approach schedules maintenance tasks based on historical data or manufacturer recommendations to ensure optimal operation. Reactive maintenance, on the other hand, occurs after equipment has failed. It can lead to unplanned downtime and higher costs as repairs are made under urgent conditions. In contexts like Dynamics 365 Finance and Operations asset management, both strategies are crucial for managing assets efficiently, minimizing disruptions in operations, and prolonging equipment life.

Maintenance budgets

Maintenance budgets in the context of Dynamics 365 Finance and Operations asset management are financial allocations set aside specifically for the upkeep and repair of company assets. These budgets help ensure that assets, crucial for operational efficiency, remain in good working condition, thus extending their useful life and preventing costly unplanned downtimes. By effectively managing these budgets within D365FO asset management, organizations can predict and control costs associated with the maintenance of machinery, buildings, and other vital equipment, enabling better financial planning and operational performance.

Handling warranties

Handling warranties in technology concerns the management of guarantees provided by manufacturers or sellers that affirm the condition or performance of their products. This process involves tracking warranty periods, terms, and conditions, ensuring compliance with warranty claims, and managing repairs or replacements. Effective warranty management helps in maintaining customer satisfaction and reduces the costs associated with defective or poor-quality products. In business environments, utilizing asset management tools, such as those available in Dynamics 365 Finance and Operations, streamlines these tasks by automating tracking and management processes, ensuring accuracy and efficiency in warranty-related operations.

Target Audience for Asset Management in Dynamics 365 Finance and Operations

The Asset Management in Dynamics 365 Finance and Operations course equips professionals with key skills to manage and maintain assets effectively.


Target audience for the course includes:


  • IT professionals specializing in asset management solutions
  • Asset Managers and Analysts within organizations using Dynamics 365
  • Dynamics 365 Consultants focusing on supply chain management
  • Maintenance Planners and Managers overseeing asset lifecycle
  • Financial Controllers managing asset-related finances
  • Supply Chain Managers who integrate asset management in operations
  • Operations Managers looking to optimize asset usage and maintenance
  • ERP Specialists aiming to implement or manage Dynamics 365 Asset Management
  • Procurement Officers involved in asset purchasing and setup
  • Maintenance Technicians and Engineers who execute maintenance plans
  • IT Project Managers overseeing Dynamics 365 implementations
  • Business Analysts seeking to understand asset management workflows
  • Dynamics 365 Developers customizing asset management modules
  • Technical Support Staff for Dynamics 365 Supply Chain Management
  • Professionals aiming for a career in enterprise asset management
  • CFOs and Finance Managers interested in asset-related cost control and reporting


Learning Objectives - What you will Learn in this Asset Management in Dynamics 365 Finance and Operations?

Introduction to Learning Outcomes:

Explore the essentials of Asset Management in Dynamics 365 Supply Chain Management, mastering concepts from asset creation to maintenance and reporting for effective asset lifecycle management.

Learning Objectives and Outcomes:

  • Understand asset management terminology and fundamental concepts for effective utilization within Dynamics 365 Supply Chain Management.
  • Learn to create and manage functional locations, install assets, and comprehend their lifecycle states.
  • Acquire skills to create and structure multi-level assets, including those based on purchase orders, and set up asset management parameters.
  • Develop the ability to create and manage work orders, from initiation through procurement and billing to reporting.
  • Gain proficiency in the maintenance request process, including creation, management, and reporting within the maintenance workspace.
  • Learn to schedule work orders efficiently, dispatch maintenance tasks, and assess capacity load for optimized resource utilization.
  • Understand cost control mechanisms for assets, work orders, and fault management, and learn to calculate Key Performance Indicators (KPIs) for asset management.
  • Master the setup of preventive and reactive maintenance processes, including maintenance plans, rounds, and schedules, to minimize asset downtime.
  • Become adept at generating various maintenance and work order reports to aid in decision-making and performance analysis.
  • Learn to manage maintenance budgets effectively, from creation to updates, ensuring fiscal responsibility in asset-related expenditures.