PeopleSoft Grants Course Overview

To ensure a successful learning experience in the PeopleSoft Grants course, participants are recommended to have the following minimum prerequisites:

• Basic understanding of PeopleSoft applications and navigation
• Familiarity with accounting principles and financial management practices
• Knowledge of grants and contract management in an institutional setting
• Experience with project management and/or administrative processes related to grants
• Ability to comprehend and analyze business requirements for grant-funded projects

These prerequisites are designed to provide a foundation for the course material, enabling participants to fully engage with the concepts and functionality presented in the PeopleSoft Grants training.

Target Audience for PeopleSoft Grants

The PeopleSoft Grants course is designed for professionals managing grant processes and financials within institutions.

• Grants Administrators
• Financial Managers in education/research institutions
• PeopleSoft Financials Users
• Project Managers with a focus on grant management
• Research Accountants
• Compliance Officers (dealing with grant regulations)
• IT Professionals responsible for implementing/maintaining PeopleSoft applications
• Business Analysts working with grants modules
• Grants Proposal Writers
• Account Executives at non-profit organizations
• Government Grant Officers
• University Sponsored Program Administrators
• Financial Officers in charge of cost-sharing and billing
• Protocol Managers

Learning Objectives - What you will Learn in this PeopleSoft Grants?

Introduction to the Course's Learning Outcomes and Concepts Covered:

The PeopleSoft Grants course equips participants with the knowledge to manage grant activities effectively, from proposals to award closure, ensuring compliance and efficient financial management.

Learning Objectives and Outcomes:

• Understand the process of implementing PeopleSoft Grants and the necessary preparations for a successful deployment.
• Set up and configure Facilities and Administration (F&A) cost parameters to accurately capture and allocate costs associated with grant management.
• Establish billing and revenue control tables to streamline the grant billing processes and revenue recognition.
• Define institutional details within PeopleSoft Grants to reflect the organization's structure and reporting requirements.
• Enter and maintain professional profiles to manage personnel associated with grant projects effectively.
• Create and manage award sponsor records, ensuring accurate tracking and reporting of sponsor information.
• Develop skills for preparing grant proposals, including budget creation, submission, and tracking proposal statuses.
• Learn how to manage awards throughout their lifecycle, including modifications, deliverables, and compliance with terms and conditions.
• Process grant-related transactions, including budget checks, expense processing, and cost transfers, maintaining financial integrity.
• Manage the calculation, allocation, and reporting of revenue and F&A costs, ensuring accurate financial statements and compliance.
• Administer billing for awards, including creating invoices, applying payments, and managing accounts receivable.
• Implement cost-sharing mechanisms using PeopleSoft Grants to meet sponsor requirements and track shared costs.
• Manage advance funding and reimbursements for grant-related activities, ensuring proper cash flow and accounting practices.
• Set up and manage protocols related to human and animal subjects within grant projects, ensuring ethical compliance.
• Execute the award closeout process, including final reporting, financial reconciliation, and compliance with sponsor guidelines.
• Evaluate and ensure award funding adheres to government regulations and organizational policies, maintaining audit readiness.
• Utilize the Grants Portal for efficient grant management and stakeholder collaboration, enhancing transparency and accessibility.